Checklist
PURPOSE
Public Art & Cultural Facilities grants encourage local, public,
and private support for feasibility studies, renovation, or construction
of performance, exhibition, or artist spaces, for capital purchases
for those facilities, and for public art projects. These grants
fund single-phase and multi-phase projects.
SINGLE-PHASE PROJECTS are requests for funding
that can be completed in one year such as ADA/504 ramp, exhibit
lighting, or dance floor installment.
MULTI-PHASE PROJECTS are requests for funding
different phases of the same project over a period that does not
exceed five years. Funding for the first phase does not guarantee
subsequent funding. In addition to a complete application focusing
on the next phase of the multi-phase project, a full report relaying
the progress of the prior phase(s) is required (See How to
Apply below). Please communicate with the director of Community
Development for further clarification.
Architectural and feasibility studies for the construction or significant
renovation of a cultural facility.
Renovation or construction, including alterations needed to comply with
regulations concerning access for persons with disabilities.
Purchase of equipment, such as sound, projection and lighting systems.
Public art projects.
Building and construction plans or blueprints.
ELIGIBILITY
Applicants must meet the general eligibility criteria for organizations
found on Grants to Organizations
Overview page.
Applicants who have received Public Art & Cultural Facilities
grants for five consecutive years are ineligible for one year.
Educational institutions such as private and public schools, colleges,
and universities, and their affiliated nonprofit foundations are
not eligible for Public Art and Cultural Facilities grants.
Public Art and Cultural Facilities grants will not fund the purchase
or maintenance of motorized or non-motorized vehicles, such as
cars, vans, buses, or trailers.
Renovation or construction plans must include alterations needed
to comply with
Section 504 of the Rehabilitation Act of 1973 or
Americans
with Disabilities Act 1990 concerning access for persons
with disabilities.
Renovation and construction plans for facilities currently on
the National
Register of Historic Places must comply with those regulations.
Projects for historical museums and historic preservation, museums
or tribal headquarters, meeting halls, senior centers, or ethnic
centers will be eligible for funding if the primary purpose of
construction or renovation is for the presentation of the arts.
Projects must comply with building code requirements.
Multi-phase applicants must provide a report of accomplishments
of the prior year for panel review.
Applicants for major renovation or new construction projects must
have a feasibility study that was conducted within the last three
years.
FEASIBILITY STUDIES
A feasibility study is an analysis to determine if a project is
possible. Within the Public Art & Cultural Facilities category
applicants may apply for feasibility study funds. Applications
for renovation or construction must include an adequate feasibility
study as support material for the application. The extent of the
feasibility study should match the significance of the project.
It is not necessary for a renovation or construction project to
be preceded by a feasibility study funded by the Commission, but
the existing study will need to exhibit extensive vision and planning
in regard to the proposed project.
GRANT AMOUNTS
Qualified organizations may apply for up to $10,000. Grant funds must be
matched 1:1 with cash. In-kind contributions are not allowed as matching funds
under this category except for feasibility studies; however, documentation
demonstrating community support for the project is encouraged.
HOW TO APPLY
Your PUBLIC ART & CULTURAL FACILITIES application
should be reproduced on a computer or typed in 12-point, or neatly
handwritten. Since copies will be duplicated for panel review,
please do not use staples. Download the checklist document here.
EVALUATION CRITERIAGrant review panelists will use the list below as they score your proposal. So let it guide you as you write.
Evaluation Criteria for Capital Purchases, Feasibility Studies, Facility Renovation or Construction requests:
Planning (50 points)
Evidence of community-wide involvement (for all projects) and
need.
If applicable, attention given to maintaining the building's historic
integrity.
Capital Purchase applicants considered the adequacy of the facility
to house the equipment, and the relevance of the purchase to the
applicant's mission or programming.
Community impact or support.
Ability and plan demonstrates the applicant can accomplish the
project in a quality and timely manner.
Applicant has submitted a complete, clear, and realistic budget.
Multi-phase funding applicants provided evidence that they are
on schedule.
Artistic Merit (50 points)
The artistic merit of the applicant, as evidenced by previous projects, marketing materials, work samples, etc., are strong.
The applicant has demonstrated the excellence of the participating artists in the narrative and/or in attachments.
If artists have not been selected for the project, the applicant has described the process and criteria for their selection.
Evidence of community support and need.
If applicable, attention has been given to maintaining the site's historic integrity.
Evidence of community-wide involvement in the process for selecting the public art site and artists.
Ability and plan demonstrates the applicant can accomplish the project in a quality and timely manner.
Applicant has submitted a complete, clear, and realistic budget.
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NARRATIVE QUESTIONS
Submit a clear and concise narrative of up to four pages.
Number, repeat the questions, and answer in order. Keep in mind the evaluation
criteria.
Feasibility Studies, describe:
- your organization; include structure, mission and brief history, programs and services.
- the project for which you are seeking funds (if applicable, include the initial designs and intended aspects of the feasibility study)
- your community, including location, occupational and economic base, and involvement with this project.
- the planning process, including obtaining community input, selecting contractors, consultants, or advisors, and/or the development of the feasibility study.
- how your plans address ADA and Section 504 accessibility requirements.
- your organization; include structure, mission statement, brief history, and programs and services.
- the project for which you are seeking funds.
- the steps you have taken to make sure the project feasible.
- the groups in your community that will use the facility.
- the overall plans for construction or renovation and how progress to date corresponds to the feasibility study or other planning documents.
- how your plans address ADA and Section 504 accessibility requirements.
- your organization; include structure, mission statement, brief history, and programs and services.
- the equipment to be purchased, the need, where it will be housed, and how it will be used.
- your organization; include structure, mission statement, brief history, programs and services.
- the public art project for which you are seeking funds, timeline, proposed accessibility of public art site, and plans for long-term care and conservation.
- the process for selecting artists or consultants.
- the artist's involvement with this project.
- the community involvement with this project.
- how your plans address ADA and Section 504 accessibility requirements.
BUDGET
Applicants must furnish a projected budget for the proposed project
at the time of application. Clearly list itemizations
for both cash expenditures and cash income that directly relates
to the cost of the project described in your application.
Do not include in-kind contributions. (See In-kind Contributions
below.)
A few budget hints:
Projected totals for both expenditures and income should balance.
Expenditure itemizations may include; detailed proposed capital expenditures,
artist fees, outside fees and services, and other related expenses.
Income itemizations must include the grant
amount requested. Other income itemizations may include;
government support (identify source!), grants from other sources
(indicated if pending or received), contributions, memberships,
applicant cash, and other income sources.
Remember, your budget will be reviewed by panel members with arts, arts
management, public art, or cultural facilities expertise, they are not accountants;
be sure to present your budget in a clear and understandable manner. A part of
the evaluation criteria by which your application will be judged includes submission
of "a clear and realistic budget" (See Evaluation Criteria above).
IN-KIND CONTRIBUTIONS
In-kind contributions (if applicable) can be used only for feasibility
studies, should be itemized and attached to the budget with sources
and dollar values clearly indicated. Do not include staff salary
and benefits that are part of normal day-to-day responsibilities.
Need budget help?
You may download in Word files these optional documents:
Project Budget for Organizations Form 3-B,
In-kind Contributions-Supplement A,
and a sample budget or contact the
Commission for assistance at least three weeks prior to the application
deadline.
For postmark deadlines go to deadlines page.
Courtesy review deadline is three weeks before the postmark deadline.
Final reports must be submitted within 60 days after completion of the project, but no later than August 31, whichever comes first. Failure to submit a final report results in the applicant forfeiting the 10% final payment and will affect future funding.
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